Ontario Bill 148 — Changes for 2018

Ontario’s new Bill 148, the Fair Workplaces, Betters Jobs Act, has made significant changes to the Employment Standards Act, 2000 (ESA).

Below are some of the changes and how they affect Easypay.

Ontario Public Holiday Pay

IMPORTANT CHANGE AS OF JULY 1, 2018:
As of July 1, 2018, the Ontario Statutory Holiday Pay calculation is changing back to the one used PRIOR TO January 2018.
This means that beginning July 1, 2018, Ontario employers that use Easypay's statutory holiday pay report, need to select ESA 2000 from the Reports > Statutory Holidays menu.
Note: As a result of changing back to the ESA 2000 calculation, you will no longer need to enter Days Worked during timecard entry.

Ontario Personal Emergency Leave (Sick time, etc.)

Effective January 1, 2018, all employers are required to give all employees 10 personal emergency leave days per year, including two paid days if the employee has been employed for one week or longer (7 days).

If you would like Easypay to track these days, you can use the Sicktime units taken and Sicktime units owed amounts in Edit > Employee > Year-to-date.

If you want to set this up for the start of the calendar year, you can use Edit > Employee > Year-to-date (Vacation/Misc. tab) to change each employee’s sicktime units taken to zero and sicktime units owed to 2 or 10.

Employees are now entitled to 2 paid days and 8 unpaid days of personal emergency leave each year. We recommend entering 2 in sicktime units owed. Setting sicktime units owed to 10 may cause employees to erroneously assume they are entitled to 10 days of paid sick time. You can continue entering Sicktime Taken by an employee in their timecards after the first 2 sick days have been taken; the Sicktime Owed will become a negative balance, alerting you that the 2 paid sick days have been used.

If you have a large number of employees to edit, you may want to wait until AFTER you have installed the January 2018 update. Sicktime units are being added to the Edit > Employee > Update Utility for the 2018 version of Easypay. The Update Utility allows you to quickly update a specific field for some or all employees. Sicktime units are not available in the Update Utility in the 2017 version of Easypay.

When an employee uses a sick day, you can record it by entering it in their timecard.

Easypay will track the sick time balance and let you know when an employee has used up their sick time.

Ontario Minimum Wage

Effective January 1, 2018, the new minimum wage in Ontario is $14.00 per hour.

The easiest way to update a pay rate in Easypay is to use Edit > Employee > Update Utility.

For example, if you want to update all employees that currently have Rate A set to $11.60:

  1. Item to be updated: Pay rate
  2. Pay rate: Rate A
  3. Action: Find and replace with a new amount
  4. Find this amount: 11.60
  5. Replace it with: 14.00
  6. Update Last Raise date: This is optional. Turn on the check box and enter the desired date if you want to update the last raise date for this group of employees.

Click Next to display a list of the employees to be updated.

To save the changes, click Save Changes to File.

Overtime rates can also be updated using the Update Utility.