Ontario Public Holiday Pay
There is a new formula for the calculation of public holiday pay:
- Regular wages earned in the pay period immediately preceding the public holiday are divided by the number of days actually worked to earn those wages.
What this means for you and Easypay:
If you would like Easypay to calculate the amount of public holiday pay that each employee is entitled to, you will need to enter the number of days worked as you enter the employee timecards.
IMPORTANT: You should start doing this now, in your current pay period of 2017, if you want Easypay to be able to calculate Ontario public holiday pay for the January 1, 2018 public holiday. Easypay requires the days worked to be entered for the pay period immediately preceding the public holiday.
How to enter Days Worked during Timecard entry
NOTE: In the 2017 version of Easypay, you will see "Shifts Worked" instead of "Days Worked". "Shifts Worked" will be re-named to "Days Worked" in Easypay's January 2018 update.
You may need to turn on the Days Worked (or "Shifts Worked") option if it is not already turned on:
- Click the button at the bottom of the timecard entry window to display the timecard entry settings window.
- In the timecard entry settings window, turn on the Statutory Holiday Pay option by selecting one of the “Yes” options:
- You can allow days worked to be entered only on timecard entry 001 for each employee.
- Or, you can split days worked among all timecards entered for an employee. Please note: if you split the days worked among multiple timecards for an employee, the days will be added together to determine the total days worked by the employee in the pay period.
As you enter timecards, enter the number of days worked by the employee for that pay period. This will provide Easypay with the information required to calculate public holiday pay.
The January 2018 update will include a new report: Reports > Statutory Holidays > Ontario 2018. This report can be used to calculate Ontario public holiday pay starting in 2018.