What's New in Easypay Version 2.0

Operating Systems: Windows 7, Vista, XP, 98 SE, 2000, NT, Me

Here are some highlights of some of the new features included in Easypay Version 2.0.

New employee update utility A more powerful Click-n-Pick report Improved data entry Scroll through employees Enter dates using the calendar Choice of date formats Reference numbers Cheque numbers: Pre-printed cheques Improved timecard entry Improved Remittance Summary report Improved employee lookup window Print T4 slips on plain paper New 'Select Dates' report 1. New Employee Update Utility The Employee Update Utility is a powerful new feature for updating various types of employee information. In the example below, we are giving hourly employees a 2.5% raise and updating the last raise date. When the Next button is clicked, a new window is displayed that lists the old rate of pay and the proposed new rate of pay. You can de-select one or more employees so that they will not receive the proposed change. You can also manually over-ride the proposed new rate of pay for any employee, by entering a new value. Top of page 2. A More Powerful Click-n-Pick Report The new Click-n-Pick report is a powerful report writer. It allows you to design your own reports by selecting fields from the Employee Profile, Year-to-date and History. You can save your report specifications for future use. A report can be previewed or printed multiple times without exiting the report window. You can customize your report's appearance by clicking and dragging items to new positions. You can also add a total field, pick your font, font size, paper size and orientation. Top of page 3. Improved Data Entry Data entry for benefits, deductions, and earnings has been changed so that values are now entered directly into the grid. Top of page 4. Scroll through Employees Scroll buttons are available in various windows, including Edit Employee Profile and Timecard entry. Use these buttons to quickly scroll from one employee to the next. Save changes using the Apply button and then quickly scroll to the next employee. Plus, you can specify the types of employees to be displayed while scrolling. Top of page 5. Enter Dates using the Calendar A calendar button is available for most date entry fields. Click the button to display the calendar and then select a date in the calendar by double clicking it. Top of page 6. Choice of Date Formats The date format that is used throughout Easypay can be set to either dd/mm/yy or mm/dd/yy. Top of page 7. Reference Numbers Version 2 assigns a Reference Number to all payments. • Payments by cheque are assigned a reference number and a cheque number. • Payments by direct deposit are assigned a reference number, but they are not assigned a cheque number. The reference numbers have no affect on the cheque number sequence. Top of page 8. Cheque Numbers: Pre-printed Cheques Version 2 includes the option to assign cheque numbers at the time the cheques are printed, instead of at the time the payroll is calculated. This allows the cheque numbers that are recorded by Easypay to be synchronized with the pre-printed numbers on the cheque forms. Top of page 9. Improved Timecard Entry In the top right hand corner of the timecard entry window, Regular, Overtime and Total hours are displayed for the current employee. All of the timecards that have been entered and saved for the current employee are displayed in the grid in the bottom of the timecard entry window. You can quickly access any entry displayed in the grid by clicking it. Earnings and Deductions are now combined on one tab. When you select a rate for earnings that are defined as QTY * RATE, the selected rate becomes the default rate for that type of earning. For example, if you select rate D for mileage, then rate D will become the default rate for mileage. To change the default rate, use the drop down list to select a different rate. Top of page 10. Improved Remittance Summary Report The Remittance Summary report now allows you to select and include source deduction adjustments that were applied to pay periods after they had already been included in a previous remittance. Top of page 11. Improved Employee Lookup Window New sorting options have been added to the Employee Lookup window. Plus, each column can be quickly sorted in ascending or descending order by clicking its caption. Top of page Faster TD1 amount entry Improved print preview Personalized background image Original Hire Date Historical Timecard Listing Calculate Quick Cheque: Improved Quick Cheque: Include Salary Display last menu selection Re-designed ROE entry Banked Hours General Ledger: Special Entries Comprehensive manual and online help Easystub Internet Pay Stubs 12. Print T4 Slips on Plain Paper You have the option to print T4 / T4A slips and summaries on plain paper. This saves you the trouble of ordering forms from the CRA and then trying to line them up for printing. All of these plain paper versions of the forms have been approved by the CRA. Top of page 13. New 'Select Dates' Report This report allows you generate a report based on one of the dates that are recorded in the employee profile. In the example below, the report would print employees who have a birthday during the month of September. Top of page 14. Faster TD1 Amount Entry When adding new employees, the Federal and Provincial TD1 amounts are automatically entered. Top of page 15. Improved Print Preview The print preview window has several new features: • maximize window to a full screen • quickly navigate through pages • zoom in or out Top of page 16. Personalized Background Image You can personalize Easypay by using a favorite photo as the background image. Top of page 17. Original Hire Date An Original Hire date has been added to the Employee Profile. It allows you to keep track of the original date that an employee started with the company. This is useful in situations where employees are terminated and then rehired. The Last Hire date keeps track of the most recent date that the employee was hired. Top of page 18. Historical Timecard Listing When a pay period is closed, Version 2 archives the timecards entered during that pay period. The Historical Timecard Listing allows you to re-print the timecards from previously closed pay periods. Top of page 19. Calculate Quick Cheque: Improved The Calculate Quick Cheque window has a couple of new features. It now allows you to quickly turn on or off direct deposit for the Quick Cheque payments. It also includes a list of employees that are receiving payment in the Quick Pay calculation. You can use this list to quickly verify the employees that are included and the pay periods into which the payments will be processed. Top of page 20. Quick Cheque: Include Salary When creating a Quick Cheque for a salaried employee, you can now include or exclude their regular salary by using the new Include Salary check box. Top of page 21. Display Last Menu Selection This option allows you to automatically re-display the most recently used drop-down menu after performing a function. This is particularly useful when you need to return to the same drop-down menu after performing a process (for example: the Payroll drop-down menu). Top of page 22. Re-designed ROE Entry The ROE entry window has been changed so that it looks like an actual ROE form. You can quickly scroll the form up or down during data entry. Top of page 23. Banked Hours Version 2 supports the banking and redemption of banked hours. Banked hours taken and earned are entered in the timecard or Quick timecard entry windows under the Vacation/Misc. tab. Top of page 24. General Ledger: Special Entries Easypay Version 2 allows you to easily create G/L adjusting and reversing entries. • G/L adjusting entries can be created for cheques that are posted to a pay period after the G/L entries for that period have been created and posted. • G/L reversing entries can be created for cheques that are voided or deleted from a pay period after the G/L entries for that period have been created and posted. Top of page 25. Comprehensive Manual and Online Help The Easypay manual and online help have been updated and expanded. Top of page 26. Easystub Internet Pay Stubs Easystub is an optional feature that allows your employees to access their pay stubs using the Internet. For more information, please visit the Easystub page. Top of page Free 45-day trial version The Version 2.0 trial version and manual can be downloaded here.

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Payroll software for small and medium-sized businesses in Canada.